This will take you step by step to E-File the W2 Forms.
You need to have an account with the Social Security Business Services Online at:
In the Steps below we assume you have created an account and are ready to proceed.
W2 Forms E-Filing
Prerequisites.
- You need to have an account with the Social Security Business Services Online.
This tutorial will take you step-by-step to E-File the W2 Forms.
Step 2. Click “Log in” button as shown below.
Step 3. Your browser will redirect to the site
In the screenshot below, we assume you have created an account and are ready to proceed.
Step 4: Go to the link above and enter your User ID and Password and agree to the terms and click Log In to the SSA Site
Step 5. You will be at the BSO Main Menu. Click on “Report Wages to Social Security”.
Step 6. Read the information and Click on the “I Accept” button.
Step 7. Select “AccuWage Online” tab . (This is the blue rectangle “tab” at the right)
Step 8. click on the “AccuWage online” hyperlink.
Step 9A. Your browser will redirect to the “AccuWage online” page.
Step 9B. Select the “W-2(Regulars)” radio button and click on “Start Testing” button
Step 10A. From W2-1099’s W-2 E-File export, save your W2s as W2 E-File.
i. Select a filename using the […] button.
ii Click on the “2. Export to SSA E-File format”.
iii. An e-file dialog-box will popup that “The file has been saved to your hard drive”
Step 10B. Click “Copy filename to Clipboard”.
Step 11. Paste the filename to the browser dialog box.
Step 11A. View the errors (if any) on the SSA Website –
In the above, there is an information alert.
Step 11B. If there are no errors, you will see this message that there are no errors and ready to connect to the Business Service Online web site to upload the file.
Click OK
Step 12. Now you are ready to upload the same file, for e-filing.
Select the “Upload Formatting Wage File” tab
Step 12B. Click on the “Submit/Resubmit Formatted Wage File” hyperlink.
Step 13. After reading the web-page, click on the “Continue” button.
Step 14A. Select the “New W2-s, W3 for Tax Year 2020 or previous year (EFW2).
Step 14B. Click on the Continue button.
Step 15. Copy the filename to the browser open dialog box.
Step 16. Wait for the file to upload. A popup window “Uploading…” may temporarily flash and close.
Step 17. Click on the Submit button.
Step 18. You will see the results of the E-file.
Step 19. Click on the “Submission Status” to see the submission status.
