Check Printing - Multiple Departments on Statement

[ccorbett]

Hello All,

I am currently fumbling my way around the software. Basically, as a contactor, I have different wage scales for different jobs we are on. Sometimes, we will work a few days at one job, and a few at another.

I need to find away to show the breakdown of each wage scale for each pay period when I print the checks. Is this possible in PayWindow?

Cheers,

Chris

[Paul Mayer]

Yes if you pay hourly you can as with hourly you can have up to five different departments per employee per pay period. You can pre-assign up to 20 departments to pick from.

See the Tutorial on how to set up hourly employees to see how this is done.

[ccorbett]

Sorry, I was in such a hurry for this client. I should have looked. Thanks for the very prompt reply. Count this as another sale!

Kind Regards
Christopher Corbett
www.services-etc.com

[doowle]

I use the multi dept option (I own tax store, have managers who are class instructors). I pay the same employee X both hourly as an instructor, and salary as a manager (depending on the pay period/time of year). The problem I am encountering is in the reports. It is assigning the salary paid to both depts, not just for the dept actually paid.
ie I pay employee X $300 as a manager, in Cost Accounting it says I paid $300 in Manager Dept and $300 in Instructors Dept for that pay period. Or when I pay employee X $100 in January as instructor, and $300 in February as a manager, on the Cost Accounting report it shows Instructors as having been paid $400 and Managers as having been paid $400 in both Earnings and Gross Pay.
*Exception: although it does this for any salary paid, it doesn't have the same problem for bonuses paid - the bonus properly shows up as paid only under the Manager dept.

Is there a way to get the Cost Accounting reported properly with mult depts/pay methods for a single employee w/diff pay methods? Or if this is a programming issue, can it be corrected in a future version?
I have altered the names in the report for privacy, but have attached an example report. Thank you.

PS I have used both PayWindow & TimeClockWindow for years (TCW since inception). Love both programs!

[Paul Mayer]

If you noticed when you enter the pay rates, you can *only* use the top line for Salaried Employees. Salaried employees cannot use multiple departments. That feature is only available for hourly employees.

[doowle]

Well, I have an employee who is salaried part of the year (when we are open, and have employees for her to supervise) and hourly part of the year (when closed, only teaching classes-no employees except her).
So, I figured out the only way to make the software work for us is to enter her as hourly in both departments. So in the salary position, I just list her salary and then pay her 1 hour with each payroll period.

Unless anyone has a better idea, at least it's a temporary solution for anyone else in my situation to use until (if ever) the software is able to handle the data entered entered the way it is actually paid.

[Paul Mayer]

Yes that would do the trick or simply change the settings to be Salaried during the time of year she is salaried and the switch the settings over to be hourly for the hourly time of the year.