Vacation and Sick Leave Accrual

[timboud]

I have 3 salaried employees that earn vacation leave at 80 hours per year and sick leave at 24 hours per year. I have been keeping track of what they use in the "Notes" section of their Employee account. As of today, Employee A has earned 156.9 hours and used 196 (-39.10 hours), Employee B has earned 107.78 hours and used 80 (27.78 hours), and Employee C has earned 62.05 hours and used 6.5 (55.55 hours). I am wanting to put in their current balances and start adding their accruals each pay period. Is this possible? I have looked at the tutorials and in the forum back to 2009, but can't find anything that addresses this. They also work more than 40 hours per week (varies). I saw a post that it adds money to their paycheck when they use vacation leave - am I understanding this correctly? Or am I asking something the program wasn't meant to do? Thanks so much!

[Paul Mayer]

First you want to learn how and set up the employees to accrue vacation and sick time and the instructions are in this page of the help file:

http://zpay.com/pw-online-help/Vacation.htm

Also step by step instructions are in this Tutorial:

http://zpay.com/PayWindowTutorials/VacationAccruals/

This next Tutorial shows you how to add existing accruals that were earned before setting the accruals up for the employees. Disregard the settings for the employee accruals page as that is a work around for not actually accruing automatically. Just follow the instructions in the accruals entry tool where it shows how to add time.

http://zpay.com/PayWindowTutorials/OverrideVacationAccruals/

[timboud]

I set them up as instructed in the tutorial; however, one employee is in the "hole" -39.10 hours. Is this possible to add a negative number to the accruals? Also, once I have set them up and put in their balances, do I then go back and change the accruals to 80 hours per year and 24 hours for sick leave - and then it will automatically keep increasing the hours each pay period?

Thanks again!

[Paul Mayer]

Yes you can enter negative numbers in the Accruals. This is to adjust the numbers if you do not roll over unused vacation as an example. See this Tutorial:

http://zpay.com/PayWindowTutorials/DeleteAccruals/

You can view the accruals you added and delete the negative one that you accidentally entered. Then create a correct accrual record.