Help Please: 941 figures all Off (fractions of cents)

[gorilla]

Hi there, Everyone:

I am late doing my Q3 941 and the numbers generated by Paywindow are off (i believe).

Line 6e total tax says $603.93 (which sounds about right).

Line 7a Current quarter’s adjustment for fractions of cents is $262.31 !!! that seems WWWAAAYYY OOOFFF

Usualy the fraction of cents adjustment is like 3 cents or something. and my total tax liability is somewhere in the $550 to %600 range. With the $262.31 adjustment for fractions of cents it reduces the liability to only $341.62 - which is far below normal.

Please help!!!

[Paul Mayer]

The 941 Form audits the payroll entries. Things that can throw it off are improper use of non-taxable deductions (you cannot enter negative figures if a deduction is marked as non-taxable), manual editing of payroll transactions and transposing digits when entering and such, Editing any employee FICA or Medicares since those are a flat percentage and you need to let PayWindow calculate it, paying someone but neglecting to click the Pay button to calculate the taxes before saving the transaction.

I'm sure I'm forgetting something else that caused the audit imbalance in the past but the obvious causes are what I listed and you need to review each and every persons payroll for abnormalities during that Quarter.

[gorilla]

Help!!! I screwed this up!!!

Part of the problem is that when I just added a new employee just a few days ago, I gave them the same ID as another currently employed employee. Why does paywindow allow you to do this???

Now the wage / tax figures are doubled - even for quarter 3 (although i just added this employee a few days ago).

Let me explain:

I only had one employee during all of Q3

She had Employee ID 24

I added a new employee record a few nights ago.

I accidentally gave that New Employee ID 24, too

(I tried deleting them but couldn't - I could only mark them as unemployed).

Now even though I just added that new employee with the duplicate ID, if I look at Q3 Quarterly total for Tax Reporting, they are DOUBLE what I actually paid my one employee during Q3.

I hope that explains things a bit better.

[Paul Mayer]

Help!!! I screwed this up!!!

Part of the problem is that when I just added a new employee just a few days ago, I gave them the same ID as another currently employed employee. Why does paywindow allow you to do this???

Now the wage / tax figures are doubled - even for quarter 3 (although i just added this employee a few days ago).

That is your problem and you were given a warning message when you attempted to use a duplicate number and you managed to save it without changing it.

You should restore the payroll before this error and then add the employee correctly and do the payroll over again to set things right.

[gorilla]

what is the proper way to restore?

It asks if I want to overwrite the DXI file. Do I want to do that?

[Paul Mayer]

what is the proper way to restore?

It asks if I want to overwrite the DXI file. Do I want to do that?

Yes, it is asking to replace the existing company database. The DXI file extension as in *.dxi are our databases.

[Louis Puster]

Sometimes a user is unclear why he is getting an "Are you sure you want to do this?" prompt, and is likely to click OK. It would seem to me that if an action is both never valid and difficult to recover from, it should simply be prohibited. If you are opposed to this, then at least detail the consequences in the warning message.

[Paul Mayer]

We have been rewording message boxes when we get questions on them for years now. The box in question asked if they wanted to replace the existing file of the same name, which is the intended purpose of a Restore Company action.