Payroll Reports

[2024]

we are on bi-weekly payroll and sometimes the 2nd pay period does not reflects the same numbers of employees for that month
i.e. if an employee left after the 1st pay period his record will not show up in the 2nd pay period.
it is better to print a "monthly employee wage statement" and make sure that you did not miss anyone out from the 80 column report.
your total gross wages from this report should be the same as the employer's total report for the month.
match the employees in this report with the 80 column report that you print out at the end of the month (2nd pay period)
reprint the 80 column report for the employee who left before the 2nd pay period
and your 80 column month end report will be consist all the employees who got paid that month

[Paul Mayer]

Actually you must print the payroll reports after each payroll. This gives you the paper trail that any auditors will need to see. And it insures that you have that paper trail for every check that you will ever print.

Also if you ever dismiss an employee during the month or quarter, make sure that you select to print all paid and not just current paid employees when printing the reports. See the attached image.

[2024]

thanks Paul

[2024]

I review this report but cannot utilize this printout as it includes the employees still on payroll but did not work that month (it will show the employee with a Zero payroll total).
The CPA only needs a printout with those employees who actually worked and get paid for a particular month.
thanks

[Paul Mayer]

There are three options for all reports under Group by:

Current Employees <-- Those paid today.

Active Employees <-- All Employees that are active and not marked as Unemployed. Needed when getting Monthly or Quarterly info.

Complete Employees <-- Everyone including those marked as Unemployed. Needed to get the end of year info.

[2024]

thanks for info