void check

[miket]

Paul,
What is the best and most appropriate way to void a payroll check after taxes have been paid?

Thank you,
Linda

[Paul Mayer]

That is the very first time I've had that question. If you already paid taxes and did not mean to cut the check, you have a problem then.

As you know you can void a check by simply deleting the particular payroll transaction.

But since you've actually paid the taxes, I really don't know what your option is since I've never had that type of problem. If you delete the transaction, the taxes will not be shown on your reports, so you will need to do something besides the simple deletion to reconcile with our Uncle Sam to get back that amount or when paying taxes next time, I'd probably deduct that amount from my tax payments.

That's all I can think of.

[miket]

Paul...

The problem is that the boses took off for a week, ran payroll ahead of time...estimated time on the employees (for one day), ran the checks, one employee didn't show up for work. We still have his check, so we are not out any $$$. I think the best thing to do is, delete the transaction, rekey with a new date and corrected hours and then have the state and fed owe us money.

Do you think this is best?

Thank you for your help.

Linda

[Paul Mayer]

If that's the case, I'd settle with the employee the next pay cycle. e.g. The employee was paid for 8 hours they did not work, simply deduct that from their pay for the next pay day and give them the check you are holding.

That is the cleanest and easiest.

[miket]

Paul,

Thank you very much.

Linda