accruals incorrect on reprinted checks

[chris m]

When I reprint a paycheck from a prior pay period, the accured vacation and sick leave shown on the pay stub are the accrued values as of today, not as of the date of the original check. Say an employee has 15 hours vacation as of today, and has been accruing at a rate of 0.8hrs/week. On today's paycheck, accrued vacation shows (correctly) as 15 hours, but if I reprint a check to this same employee from August 1st pay period, that pay stub also shows 15 hours, when in fact this employee only had approximately 5 hours when that paycheck was originally printed.

I would expect reprinted paychecks/stubs to match the original exactly. If there was a reason to reprint an old stub, we would want it to be correct in all respects. I am wondering if this is a bug where the program is using today's date to calculate accruals anytime a paycheck is printed/reprtined, rather than calculating current accruals as of the pay period of the check being printed.

Chris

[Paul Mayer]

I've got the developer checking on this. I can't recall how this was handled but will get back to you once we get into the code.

[Paul Mayer]

Chris, it was just as I expected. We maintain the totals by the additions and subtractions (when a person goes on vacation or whatever). So you cannot go back for accruals information, you can only get the current status.

Sorry,

[chris m]

Paul,

That's too bad, there are times when you need to reprint a check stub, as in the post from 'jim' earlier whose employees had requested copies of prior paystubs. It would be nice if the payroll history report (copies of paystubs) were 100% faithful replicas of the originals, including accruals. I can imagine scenarios where the accruals balances on the pay stub are related to the reason the employee is requesting a copy; not being able to reproduce the original paystub it is an unexpected limitation.

It would seem simple enough to modify the query of the accruals table (where the totals are coming from) to limit it to entries up to (and including) the current pay period (the pay period of the check/report being printed) which would yield the 'as-of-this-date' totals, rather than just using a 'blind' totals query of the whole table, ignoring paydate.

If it can't be changed, you might add a FAQ somewhere to warn users to disregard the accrual amounts on all paystubs except current ones, someone may rely on these amounts in error.

Chris

[Paul Mayer]

We are trying to come up with a solution to only give accruals status to the date of the check when the date is set back in time.

[Paul Mayer]

OK, this has been fixed to show the "current" accruals for the pay date selected back in time.

http://zpay.com/vbulletin/showthread.php?p=5218