still trouble with vacation and sick

[peterni]

This is just not working:

The employees are set up to receive 120 hours vacation and 24 hours sick.
reguardless of how many hours per week they work. They would accumulate 4.62 hrs vacation and .92 hrs sick (120/26=4.62; 24/120=.92)

I ran a test on one employee and had her work 40 hours per pay period (2 weeks); then 45 hours per pay period, then 80 hours per pay period. I correctly set the "normal hours to work per year " at 1040 (40*26weeks)
Here are the results I got after checking the accrual figures:

Pay 40 hours .9449 sick 5.217 vacation (not .92 and 4.62)
Pay 45 hours 1.063 sick 5.8696 vacation
Pay 80 hours 1.88 sick 10.43 vacation

IN EACH CASE THE OVERTIME BOX WAS NOT CHECKED.

(I still don't know why I cannot get the pay for 40 hours to equal .92 and 4.62 accrued sick/vacation

[Paul Mayer]

I'm running out of ideas on ho to explain how this works, let me try again:

We calculate to include the time the employee takes vacation.

Example: 5.2174 * 26 = 135.65 <- This is the 120 hours plus an accrual of 15.65 that is accrued for 120 hours they will not be "accruing" while on vacation.

135.65 less the 15.65 is the 120 hours you will pay them for vacation. If we did not calculate that over the year, during the three weeks they are on vacation, you would short them the 15.65 accrual since it is only accrued when they are working and being paid.

I hope this helps you understand. If not, I don't know what to tell you as it works as expected in the end.

[peterni]

Paul,
OK, I understand your vacation accrual method. But please take a look at the example I listed. Even though I did NOT check the 'overtime box', PayWindow doubled the vacation hours when the employee worked double hours.

[Paul Mayer]

Paul,
OK, I understand your vacation accrual method. But please take a look at the example I listed. Even though I did NOT check the 'overtime box', PayWindow doubled the vacation hours when the employee worked double hours.

Of course it would double it if the employee worked double the hours. We calculate by the expected normal hours an employee is expected to work in a year. The accruals are based on hours worked. If you don't work, there is no accruals, if you do work there is. I did a test with 40 hours in regular pay and 500 hours in Overtime and the accrual is as expected, still 5.2174.

If you just give your employees a flat vacation of 120 hours, regardless of how many hours they work, then you do not want to use the accruals system.

[peterni]

OK, I had been using 80 hours, not 40hours + 40hrs overtime. I can now see how the program handles vacation and sick pay. We don't pay overtime do I didn't even consider the 'overtime' area

[Paul Mayer]

OK, I had been using 80 hours, not 40hours + 40hrs overtime. I can now see how the program handles vacation and sick pay. We don't pay overtime do I didn't even consider the 'overtime' area

You know, since it is biweekly and you "don't pay overtime", I'd set them up as just the normal 2080 hours a year and enter the normal 80 hours every two weeks. I'm guessing they are working 40 hours a week, which is totally normal then.