Enhancement Req - Better support for tax deposits

[francisu]

I make a payroll tax deposit (online) each time I produce paychecks. In doing my books for 2007 I realized that I had made my IRS deposits incorrectly, only depositing the employee taxes and not the employer paid taxes.

It would be helpful to have a tax deposit report where you can select the dates of the paychecks to deposit. This would tell you how much to deposit in each category, and it could also have indications of how to enter the payroll data into the accounting system, i.e. the employee portion of the deposit would normally be a debit to payroll tax liabilities, and the employer portion would be a debt to payroll tax expense.

The same thing would be helpful for state taxes as well.

[Paul Mayer]

That's because you are using the wrong reports for your tax payments.

You need to use the Employer Totals Report which is under the Pay Period Reports section. See this page which is linked from our FAQ "What Reports are Available?"

http://zpay.com/report-descriptions.htm

In particular the bold text at the end of the description for that report as it is one of two reports that you should be printing each pay day.

[francisu]

Thanks for the suggestion about the report.

When using the report, the amount to deposit (using the 941 - I use electronic filing) is clear for the federal case, it's the Employer Federal Liabilities line.

However it would be helpful to have a breakdown in the federal case of employee vs. employer liability. The reason for this is is that I post two accounting entries for the payroll, one for the checks to the employees, which has a credit of the employee contribution to payroll liabilities, and one for the deposit of the payroll taxes, which has a debit for the employee contribution for the payroll liability account and also a debit to payroll tax expense for the employer contributions. It would be nice to use this report to quickly see what those amounts are without doing any calculations.

However, it's not as clear in the state case (I'm in California). In california we deposit the SDI and the state taxes withheld. It would be nice to see these numbers broken out as they are above for the deposit associated with the pay period (or month or quarter). I know they are in the deductions area, but it would make things simpler to have them separated like the federal taxes are for idiots like me that don't know anything about payroll.

Thanks,

Francis

[Paul Mayer]

Check out DGR Software linked in PayWindow under State Reports as well as on the top of our website. They actually print the California reports on plain paper from our data.

However if you look at the Employer's Totals report, all numbers are broken out as well as added together to make the payments easy.